Zambia Employer of Record & Payroll

Africa Deployments (ADS) Zambia offers our clients Employer of Record solutions in Zambia covering all of the regions within. As your Employer of Record, we offer full-time employment or fixed terms contracts based on your requirements in Zambia for locals or work permits for expatriates. ADS will take care of the work permit under our umbrella and will issue local work contracts to your contractors. We will also advise our client’s on best Human Resource (HR) practices when setting up the employee’s locally in Zambia. We work with a large number of development agencies and NGO’s in addition to working with the private sector.

ADS as your Employer of Record, takes care of the local tax & PAYE remittances to the Revenue Services on a monthly basis ensuring that they are fully compliant with the law. We will also ensure that their salaries are paid on time monthly and issue them with their pay slips.In addition to our services we can offer you the employee in Zambia, Medical, Disability, Life and Workmen’s Compensation Insurances.

Zambia, in southern Africa, is a landlocked country of rugged terrain and diverse wildlife, with many parks and safari areas. On its border with Zimbabwe is famed Victoria Falls – indigenously called Mosi-oa-Tunya, or “Smoke That Thunders” – plunging a misty 108m into narrow Batoka Gorge. Spanning the Zambezi River just below the falls is Victoria Falls Bridge, a spectacular viewpoint.


19.47 million (2021)


Zambian Kwacha




22.15 billion USD (2021)


Agriculture and Industrial Manufacture


Can Fixed term contract be issued?


Can Indefinite/Permanent Contract be issued?


Can Fixed term contracts be extended?

Yes. As many times as the Employer wants or as agreed by both parties

Standard working hours and overtime?

Not more than 48 hours per week. Overtime shall be paid at a rate of one and half times the employees’ hourly rate if the employee works in excess of 48hrs in a week and double the hourly rate if the employee works on a public holiday or on a weekly rest day, where the public holiday or weekly rest day does not form part of the employee’s normal working day .

Mandatory Employee contributions?

National Pension Scheme Authority (NAPSA) 5%, Pay As You Earn (PAYE)(this is calculated according to the tax band in which the employee’s salary belongs. First K4,500 is 0%, above K4,500 up to K4,800 is 25%, above K4,800 up to K6,900 is 30% and above K6,900 is 37.5%).

Mandatory Employer contributions?

NAPSA 5% of the Employee’s gross pay, National Health Insurance Management Authority (NHIMA) 1% of the Employee’s basic pay, Housing Allowance – not less than 30%, Workers Compensation Fund(amount is assessed by the fund) and Lusaka City Council( amount is assessed by the council and is based on the number of employees the Company has)

Mandatory Social contributions?

NAPSA( provided for under contributions by employee and employer

Local Leaves as per laws?

(1) 24 days annual leave which equates to 2 days a month

(2) 12 days Compassionate leave in a year (but must be a justifiable compassionate ground)

(3) 7 days Family responsibility. However, the employee will only be entitled to the afrementioned leave after he/she has been in continuous employment for a period of 1 year.

Sick leaves as per laws?

An employee on a short-term contract shall be paid full pay for the equivalent of 26 working days of the sick leave and thereafter, half pay for the equivalent of the next 26 working days of the sick leave; or (b) an employee on a long-term contract shall be paid full pay during the first 3 months of the sick leave and thereafter, half pay for the next 3 months of the sick leave.

Maternity Leaves as per laws?

14 weeks. Where a female employee remains in continuous employment with the same employer for a period of twenty-four months, the maternity leave shall be with full pay. section, the maternity leave under subsection (1) shall be with full pay where the maternity benefits are not paid under a written law providing for maternity benefits

Paternity Leaves as per laws?

A male employee who remains in continuous employment with the same employer for a period of twelve months immediately preceding the beginning of leave under this section is entitled to at least five continuous working days paternity leave, if —
(a) the employee is the father of the child;
(b) the employee has submitted to the employee’s employer a birth record of the child; and
(c) the leave is taken within seven days of the birth of a child

  • New Year’s Day
  • Women’s Day
  • Youth Day
  • Good Friday
  • Holy Saturday
  • Easter Monday
  • Labor Day
  • African Unity Day
  • Hero’s Day
  • Unity Day
  • Farmer’s Day
  • National Prayer Day
  • Independence Day
  • Christmas.

Mandatory Probation period?

3 months and further 3 months in the event that the Employer is not satisfied with the employee’s performance during the first 3 months.

Is 13th month pay mandatory?

No it is not.

Termination process as per laws?

30 days notice or payment in lieu of notice

Severance as per laws?

Severance pay is in form of gratuity of no less than 25% percent of the Employee’s basic pay earned during the contract period as at effective date of termination.

Worksmen compensation/Work accident cover is mandatory?


Medical Insurance is mandatory?


Taxes filed monthly/quarterly?


How long does the work permit process take before the work permit is issued?

4 – 6 Weeks

What double tax treaties are in place:

  • Denmark
  • India
  • Netherlands
  • Norway
  • Italy

Get in touch with one of our consultants should you have any further questions regarding our Employer of record solutions or only require a payroll solution in Zambia.

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